UNDP Finance Associate in Philippines

UNDP Finance Associate will work under the guidance and supervision of the Finance Analyst and will work in close collaboration with Operations, Programme, Project Staff and other UN Agencies.

Duties and Responsibilities

To achieve the above objectives, UNDP Philippines requires the services of a qualified Finance Associate for the following tasks:

Ensures implementation of operational and financial management strategies, adapts processes and procedures:

• Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework;
• Provision of inputs for implementation of cost reduction strategies in consultation with the office management;
• Support in the preparation of project documents and UNDP agreements especially in relation to Direct Project Charge policies and procedures;
• Monitor and attribution of contributions within the CO resource mobilization efforts.

Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Preparation and modifications of budgets for UNDP management projects, follow-up with HQs on ASL for management projects.
• Presentation of researched information for planning and status of financial resources of the CO.
• Facilitate KK processing in coordination with Senior Management;
• Support inter-unit cost recovery mechanisms (UPL, LPL)
• Timely preparation of cost-recovery bills in Quantum for the services provided by UNDP, implementation of the income tracking system and follow up on cost recovery.

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Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for NIM projects; preparation of all types of vouchers; Pay Cycle and payments execution.
• Proper receipting of goods and services and establishment of accruals.
• Timely accounts closure
• Provide support with the Year-End Financial Closing of Accounts and meet the corporate reporting deadline;
• Preparation of financial reports as required.
• Timely VAT reimbursements if applicable and monitoring and attribution of GLOC by the Government.

Ensures proper CO cash management functioning, focusing on achievement of the following results:

• Timely and accurate support to GSSU for bank reconciliations.
• Initiation of bank transfers and deals in Quantum.
• Organization of trainings for the operations/ projects staff on Finance.
• Synthesis of lessons learnt and best practices in financial management.
• Sound contributions to knowledge networks and communities of practice.

Provides Finance Support to UN agencies focusing on achievement of the following results:

• Proper control of the supporting documents for payments of UN agencies; preparation of documentation for GSSU vouchers processing and on-behalf of UN Quantum and non- Quantum Agencies;
• Timely corrective actions on unposted invoices, including the invoices with budget check errors, match exceptions, unapproved invoices.

Ensures coordination with GSSU and UN agencies, focusing on the achievement of the following results; 

• Timely processing of payment invoices and sending of remittance advice to UN agencies
• Ensure Financial Authorization are received by the CO before processing of payments and follow-up agency for non-receipt
• Coordinate the creation of supplier profiles and resolution of budget errors between GSSU and UN Agencies
• Ensure timely and accurate billing for all services rendered to UN agencies.

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Provide any additional support as required by the Finance Analyst and/or Operations Manager.     

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Required Skills and Experience for UNDP Finance Associate

Required Languages: 

• Excellent written and verbal English language skills. Fluency in Pilipino